Clubhouse
Online reservations
As of March 1, 2024, the Clubhouse will be available to rent.
The lower level of the Clubhouse is still not accessible due to the ongoing renovations. There may be some construction noise until the renovations are completed.
clubhouse Rental Fees
Clubhouse hours
Monday - Sunday
8am - 10pm
all day reservation:
-
$100.00 Rental Fee
-
$300.00 Security Deposit
Online reservations
Please use the links below to book your clubhouse reservation.
Complete the attached form
Please download and complete the attached, fillable Rental Application Form and email it to hello@brightstarcolorado.com after you reserve your time and date for the clubhouse reservation.
Clubhouse
reservation bookings
The clubhouse is available to book for the day between 8am and 10pm, Monday through Sunday.
You must book your time slot at least 14 days in advance. If you need to book early than 14 days, please email hello@brightstarcolorado.com and we can check availability.
When you complete the reservation process below, a member of the staff will receive the request to make sure the time slot is still available. The booking process operates on a first come, first serve basis.
-
Rental Fee (All Day): $100
-
Security Deposit: $300
Payments are made after the reservation and you will receive an email from Brightstar with payment instructions for the rental fee and security deposit.
Clubhouse
address
The Tollgate Crossing Metro District No. 2 Clubhouse is located at:
24625 E Bellewood Dr, Aurora, CO 80016
Use Restrictions
Social and Business Functions:
It is understood that the Homeowner is responsible for setup and tear down of all furniture and decorations.
It is also understood that the District will bill the homeowner for any damages to the facility.
Homeowners are required to pay a rental fee and security deposit at the time of the reservation and will be designated as the reasonable party.
If extra cleaning (cleaning above and beyond the normal cleaning required by the Clubhouse) is needed, the District will charge a minimum $75.00 cleaning fee.
Homeowners must abide by all restrictions, policies, and regulations outlined in this contract.
All events must end by 10:00PM and all local noise ordinances will apply.
The pool is not part of the clubhouse rental. You must contact Front range Recreation at (303) 617-0221 for pool rules and regulations. Lifeguards must be provided by the Homeowner.
Additional Items
Availability
Availability. The pool area is available to all residents during normal operating hours. The Homeowner acknowledges that they will not have use of the pool area during their rental. The homeowner agrees that no one in the party will interfere with any other use of the pool. The Homeowner also represents that the event is a private function, by invitation only, and is not open to members of the general public. It is also acknowledged that the Homeowners right to use the Clubhouse for this event is subject to (a) Members’ rights under the District’s Rules and Regulations, (b) being in good standing with District at the time of this Agreement is signed, and at the time of the event, (c) prior reservations, (d) other rules and regulations applied at the discretion of the Board of Directors.
Cleaning
Upon conclusion of the event, the facility will be left vacant, all decorations will be removed, and trash will be bagged and placed in the receptacles. All equipment and furniture will be returned to their proper storage locations or removed. Standard cleaning, including vacuuming, surface cleaning, mopping hard floors, cleaning kitchen and refrigerator, restrooms will be performed, as needed, by Homeowners. The Homeowner will also be responsible for cleanup of the exterior grounds if needed. It is understood that if the trash is found on the grounds, the District will charge an additional $25.00 clean up charge.
security deposit
A refundable security deposit will be required. However, the Homeowner will be billed any charges assessed as a result of theft of any of the District's property or any damages to the facility. It is understood that these charges are due immediately upon request from the District, or upon receipt of the District's invoice.
Notification & Scheduling
All business and social functions should be requested, and scheduled, at least two weeks (14 days) in advance. It is not guaranteed that a requested date will be available.
Payment
It is agreed that all payment will be made at the times specified above. Payment of the fees and charges shall be by check or money order. All checks shall be payable to Tollgate crossing Metropolitan District.
Alcohol
Alcoholic Beverages may be served if the Homeowner abides by the following conditions:
-
No fee will be charged, either directly or indirectly (i.e. no cash bar) for sale or consumption of alcoholic beverages.
-
No alcoholic beverages, including 3.2 beers, will be served, at any time, to any person who is under 21 years old or to any intoxicated person.
-
It is acknowledged that the District does not hold or maintain a liquor license, and this permission to serve alcoholic beverages does not constitute a liquor license. The Homeowner will be solely responsible for compliance with the liquor laws of the State of Colorado. No alcoholic beverages will be served or consumed outside of the Clubhouse.
-
If any person, under the age of 21 attending the event, whether invited or uninvited, brings alcoholic beverages onto the Clubhouse premises, the Homeowner will take action to have such beverage removed from the premises. If necessary, the Homeowner will call the police to seek assistance with the enforcement of this policy. At any event, in that there is at least one adult chaperone present at all times for every ten persons under 21 years old.
-
If any adult (persons 21 years old or older) attending the event, whether invited or uninvited, is abusing or misusing alcohol on the Clubhouse premises, the Homeowner will take action to have such activities stopped, and if necessary, notify the police to seek assistance.
Use restrictions
Use Restrictions. No pushpins, staples, nails, or screws are allowed at any time. Candles, rice, birdseed, confetti, glitter, fireworks, flower petals, feathers and any other difficult to clean items are not allowed. DECORATIONS MUST BE FREE STANDING AND NOT ON THE WALLS, DOORS OR WINDOWS. Tape is not to be used on the walls, trim or barnwood wall. Releasing balloons outside is not allowed. No red or other dark colored beverages, including wine, Kool Aid, punch, juice, and/or fillings and frostings, shall be served or consumed inside the facility. Amplified music will be allowed inside of the facility and shall not exceed 60 decibels. The homeowner agrees that use under this Agreement will comply with all laws of the United States, the State of Colorado, all ordinances, rules and regulations of Arapahoe County and the City of Aurora and the requirements of the local police and fire department. It is understood that a $100 fine will be deducted from the security deposit if the decoration policy is violated.
It is understood that the clubhouse security cameras will record the entirety of all events and the recordings will be reviewed at the conclusion of all events. If any violation of the restrictions is noted, the homeowner will not receive their deposit back and could be charged extra fees if services are required for repairs to damages of ANY kind.
The allotted reservation times chosen will be inclusive of ALL clean-up and set-up of events. Homeowners WILL NOT be allowed entry until 8am and must leave the premises at 10pm. Plan your event accordingly.
Parking
The Homeowner acknowledges that parking is available only on a first come first serve basis. Function guests may not park in areas not designated as parking areas. Cars parked in inappropriate areas must be moved upon request or will be towed at the owner’s expense.
Vendors & Suppliers
Subject to prior agreement being made with the District, the Homeowner agrees that entertainment companies, caterers, florist, photographers, and all other third parties providing services for the event, will coordinate their arrivals and departure time to coincide with the base use period. If the facility is not left vacant after the completion of the rental it is understood that a $500.00 tear down fee will be assessed.
Assessment to the homeowner
The Homeowner agrees that violation of any of the above provisions may result in fines or fees, as described herein, being billed to the Homeowner, at the discretion of the District’s Board of Directors, or designated representative, acting under the authority of the Board of Directors. Further, any such violation may preclude the Homeowner from using the Clubhouse in the future.
Liability
The Homeowner agrees that the District nor the managing agent, nor their agent, employees or staff shall be liable for damages or loss to the guests’ property, of whatever kind or nature. The Homeowner further agrees that the District, nor the managing agent, nor their agents, employees or staff shall be liable for injuries to persons or property occurring within or around the Clubhouse. The Homeowner agrees to indemnify and hold harmless the District, the managing agent, and their respective officers, directors, managers, agents, employees, contractors, and subcontractors from and against any all damages, losses, liabilities, claims, cost, and expenses, including reasonable attorney’s’ fee in defending against the same, arising in any way out of the use, operations, or maintenance of the clubhouse, its facilities, or equipment.
Insurance
The Homeowner agrees that they will be responsible for all insurance respecting the facility during their use under this Agreement and will assert on claim of coverage under any insurance policy of the District applicable during the period of such use.
Attorney's fees
In the event of any dispute or legal action relating to, or arising out of, the terms of this
Agreement, the prevailing party shall be entitled to recover its reasonable attorney’s fee. Any sums of money owed by the Homeowner, pursuant to the terms of this Agreement, or which may be owed as a result of a breach of any of the terms of this Agreement, shall be treated as a Reimbursement Assessment against the Homeowners for any unpaid assessment and interest thereon, together with reasonable attorney’s fees incurred by the District incident to the collections of the assessment or enforcement of such lien. All amount due, and not paid when due, shall bear interest from the due date until paid, at the rate of 15% annum. The District shall have all rights available under the District’s governing documents for enforcement of the provisions of this paragraph.
